Brown Bag Films are hiring a HR Administrator IRL & UK

Website Brown Bag Films

Vacancy Name HR Administrator IRL & UK
Department:  Art/Back office
Office Location:  Dublin
Type of Position Full-time Contract
Job Description:

The HR Administrator is responsible for the administration required to support the HR function in Brown Bag Films studios in Ireland and the UK.

Based in Dublin, this is a full time role supporting working within a team and will suit a highly collaborative individual with excellent initiative and a keen talent for detail and efficiency.

This role will give exposure to all elements of a busy HR function. The Team administrator will be supporting Learning and Development, Recruitment and HR Generalist needs as well as acting as a point of contact for employees. This is an opportunity to develop your skills and experience in a fast-paced, highly creative environmentThe role will report to the HR Manager for Ireland and the UK and will involve the below duties.

Key Responsibilities

  • Act as a point of contact for employees on all HR systems and administrative queries
  • Prepare all employee correspondence such as letters of employment, references etc.
  • Administer and coordinate new hires First Day Induction
  • Administration of New Starter swag pack
  • Book flights and accommodation for new starters as required
  • Order monthly Taxsaver commuter tickets for employees
  • Administer the Bike to work Scheme for employees and other benefits as required
  • Schedule interviews for external and internal job candidates
  • Raise P.O.’s, follow up on invoices and documentation required for Finance Team
  • Organise HR filing system
  • Set up and organise meeting rooms for HR team as requested
  • Liaise with Studio Coordinator to manage team travel requirements as necessary
  • Assist recruitment with ongoing tasks including posting of vacancies when required
  • Book external venues & catering for L&D or HR
  • Data entry using MS Office, GSuite, Sage People
  • Open and distribute any mail as may be required
  • Other administrative tasks required within the function
  • Key Requirements Microsoft Office skills essential
  • Exposure to GSuite desirable
  • Strong attention to detail
  • Working to a deadline

Knowledge/experience required:

  • Experience in administration or secretarial work essential
  • Experience in using business IT systems such as CRM/HCM/ATS systems e.g.
  • Salesforce/Sage/Workday/Oracle etc.
  • Experience in a client/customer facing role essential

BBF Competencies required:

  • Planning & Organising – Working (Level 1)
  • Decision Making & Problem Solving – Working (Level 1)
  • Effective Communication – Advanced (Level 2)
  • Team & Collaborative Working – Advanced (Level 2)
  • Innovation & Creative Thinking – Working (Level 1)
  • Change, Adaptability & Flexibility – Working (Level 1)

To apply visit: https://brownbagfilms-hr.secure.force.com/recruit/fRecruit__ApplyJob?vacancyNo=VN430